Last updated: February 5, 2024.
POLESOFT LLC ("POLESOFT") is responsible for the processing and protection of the personal data it collects directly in the course of its administrative, commercial, and professional activities.
For any inquiry related to privacy or personal data protection, you may contact us through the email address shown in the footer of this page: .
POLESOFT primarily provides software development and technology consulting services. As part of the ordinary provision of these services, POLESOFT generally does not need to access personal data contained in its clients' systems. When work is performed in connection with client environments, it is carried out in accordance with the applicable contractual, security, and privacy requirements.
Depending on your relationship with POLESOFT, we may collect the following categories of personal data:
- Identification and contact data, such as first name, last name, email address, phone number, company, and job title.
- Information voluntarily provided through contact forms, email, or other communication channels.
- Professional and employment-related information provided by candidates or collaborators, such as work experience, academic background, and resume or curriculum vitae.
- Data necessary to maintain contractual, commercial, or administrative relationships with clients, suppliers, and collaborators.
- Technical information generated during access to our website, such as IP address, browser type, device information, and technical logs, when applicable.
POLESOFT seeks to collect only the data that is appropriate, necessary, and relevant for the applicable purposes.
POLESOFT does not request sensitive personal data through its website unless it is strictly necessary for a specific purpose and there is a legitimate legal basis for processing it.
Personal data may be used for the following purposes.
Primary purposes:
- Responding to inquiries and requests for information.
- Maintaining commercial and professional communications.
- Managing relationships with clients, suppliers, and collaborators.
- Managing recruitment and hiring processes.
- Administering contractual relationships and complying with applicable legal, tax, or administrative obligations.
- Maintaining the security and integrity of POLESOFT's systems and technological resources.
- Complying with legal requirements or requests from competent authorities.
Secondary purposes:
When applicable and where legally permitted, POLESOFT may use contact information to maintain institutional communications or provide information about services related to its business activities.
Data subjects may request at any time that their data not be used for secondary purposes.
As part of the ordinary provision of its technology services, POLESOFT does not generally require access to or processing of personal data managed by its clients.
If a particular engagement requires the handling of personal information on behalf of a client, such activity will be carried out only as necessary for the relevant services and subject to the applicable instructions, contractual terms, and legal requirements.
POLESOFT maintains reasonable administrative, technical, and organizational measures designed to protect information against unauthorized access, loss, alteration, disclosure, or misuse.
These measures are intended to reflect the nature of the information processed and the risks associated with the relevant processing activities.
POLESOFT does not market or sell personal data.
Personal data may be disclosed to third parties only when necessary to fulfill a legal, contractual, or business relationship, to comply with a legal obligation, or when providers are used to deliver services necessary for POLESOFT's operations.
When applicable, POLESOFT will adopt the necessary measures to ensure that third parties involved in processing maintain adequate levels of confidentiality and information protection.
The data subject may exercise the following rights:
Access: to know what personal data POLESOFT holds and the conditions of its processing.
Rectification: to request correction or updating of inaccurate or incomplete personal data.
Erasure: to request, where legally applicable, the deletion of personal data.
Objection: to request that personal data no longer be used for certain purposes.
Requests to exercise these rights must be sent to the email address shown in the footer of this page: .
The request must make it possible to identify the data subject and clearly indicate the right the person wishes to exercise and the personal data involved. POLESOFT may request additional information when necessary to verify the requester's identity or locate the corresponding information.
POLESOFT will process requests in accordance with the timeframes and procedures established by applicable law.
The data subject may request restriction of the use or disclosure of personal data by sending a request to the email address shown in the footer of this page: .
POLESOFT will evaluate the request and adopt the corresponding measures when appropriate.
When processing is based on the data subject's consent, the data subject may request its withdrawal through the same channel enabled for the exercise of privacy rights.
The withdrawal will not have retroactive effect and will be subject to any legal or contractual obligations that require certain information to be retained.
Personal data will be kept only for the period necessary to fulfill the purposes for which it was obtained and for any additional period required to comply with legal, tax, contractual, or liability-related obligations.
Once those periods have ended, the data will be deleted, blocked, or anonymized, as applicable.
If POLESOFT becomes aware of a security incident that may affect personal data under its responsibility, it will assess the situation and take appropriate measures in accordance with applicable legal, contractual, and operational requirements.
Where relevant, POLESOFT will also coordinate with affected clients, service providers, or other parties as appropriate.
The POLESOFT website may use strictly necessary cookies or similar technologies to ensure proper functioning, improve security, and obtain technical information about site usage.
When cookies or other technologies are used for purposes requiring consent, the corresponding mechanisms will be provided so users can manage their preferences.
POLESOFT may modify this Privacy Notice when necessary as a result of legal, regulatory, operational, or data protection practice changes.
Any updates will be published at https://www.polesoft.net/privacy.html.
The date of the latest update is indicated at the beginning of this document.
For questions related to this Privacy Notice, the processing of personal data, or the exercise of privacy rights, you may contact:
POLESOFT LLC
Email:
Website: https://www.polesoft.net